Data processing for workshops, webinars, and conferences (Events)

These conditions cover open webinars, workshop- and conference participation by individual professionals and students. For institutions signing up for local workshops please see our workshop agreement.

To see our principles for processing personal data, please see GynZone’s Personal Data Policy.


When you or your employer signs you up for a workshop, webinar, or a conference we will treat your personal data with the purpose of:
delivering tuition accommodated to the needs of all participants (e.g. different professions) informing the participant on practicalities such as time and place for the event, enabling the participants to prepare for the workshop by going through the relevant e-learning

Legal basis

We process your personal data in order to keep the purchase agreement. In some cases, we may send e-mails with additional information to what is relevant for the event. This will be based on our legal interest in giving our customers the best service and, if relevant, informing them of other events.

Which data are processed?

When you personally sign up for workshops or other events in our webshop or on Zoom, we will ask for your name, title, e-mail address, workplace, mobile number and country. You will receive an e-mail confirmation of your purchase or registration, and a login link to the event if relevant.

See Webshop purchases for further information.

If you are signed up by your employer or place of study
When we get your enrollment through a third party, they will send us your name, your e-mail-address, and maybe information on your job title, ward or class.

E-mails to participants in workshops and symposiums

1-2 weeks before the event you will receive an e-mail with practical info and (in some cases) info on the e-learning curriculum. If you are enrolled by your employer or place of study this e-mail will also inform you that we are processing your data.

In some cases, we may send a thank-you-e-mail after the event, and we may send a number of e-mails/newsletters leading up to the event.

Close collaborators

GynZone collaborates closely with industry partners that produce and sell medical models and instruments for use in post partum repairs. Transfer of personal data for customers or potential customers may occur between these companies. In this data transfer, GynZone and the specific partner are joint controllers with mutual responsibility for the data.

Video recordings

Conferences and webinars may be recorded and shared on our website as part of the teaching material. This can include webcam footage, chat windows, and Q&A with keynote speakers and other participants.