Terms and conditions

 

LICENSE AGREEMENT FOR GYNZONE’S E-LEARNING

By using GynZones e-learning, you agree to the following:

As an end-user, you agree to use GynZones services and content for your own personal, professional, non-commercial use. You may not redistribute or transfer the service or the content to others.

GynZone offers our services through subscription. Renewal of a license is monthly or annually for Pro users, and annually for Team and Site licenses.

To renew the license, an invoice will be sent around the expiry date. Please refer to paragraph 13 regarding the cancellation of the license.

 

1. AIM OF THE AGREEMENT

This Licence Agreement applies in regard to all matters concerning the use of GynZone’s e-learning modules (henceforth referred to as ‘The Product’) via online access to servers on which GynZone’s software is installed.

 

2. LICENSING RIGHTS AND FAIR USE

GynZone holds the copyright and all other rights to software and services as well as user-interfaces, photographs, sound, video, animation, text and other media that are incorporated or used in the Product.
The Licensee is granted a limited, non-transferable right of use to the Product for the agreed amount of users.
The Licensee must only use the Product as educational material and may not reproduce, copy, transfer or in any other way exploit the Product for commercial purposes unless permission is granted by GynZone.The rights of use and the number of users created are bound to the specific institution and cannot be shared with other institutions.
The Licensee undertakes not to sell, hire, loan, allow use of or in any way transfer or deliver the licensing right to a third party.
The Licensee guarantees that the Product is utilised by all allocated users in accordance with this License Agreement.

 

3. AIM OF GYNZONE´S SERVICE

GynZone endeavours to maintain an up-time of 100% for online access. This is ensured by using stable servers with a 24-hour service and daily back-up.
GynZone optimises the educational material continuously to keep up to date with the latest professional knowledge. New versions and updates to the educational material are freely available for the Licensee within the license period.
GynZone is not responsible for the failure of, or failure of access to the home page. Nor are they responsible for the failure of electricity, internet-connection, malicious damage to the system (physical as well as a computer virus or hacking), misuse of personal information or other conditions or circumstances which are out of GynZone’s control.

 

4. OBLIGATIONS OF THE LICENSEE

Free and Pro users: You promise and agree that you are using GynZones services and content for your own personal, professional, non-commercial use and that you will not redistribute or transfer the service or the content to others.

Team and Site licenses: The Licensee must provide the name, job function, e-mail and telephone number for one named employee (henceforth referred to as ‘License VIP’). All contact is made through this License VIP, who shall also be entitled to enter into binding agreements on behalf of the Licensee.
If the License VIP is replaced, the Licensee must as soon as possible provide the name, job function, e-mail and telephone number for the new License VIP. If the License VIP resigns and a new License VIP cannot immediately be appointed, the Licensee must provide name, job function, e-mail and telephone number for a provisional contact person.
The Licensee decides and takes responsibility for any personal information and data which is registered via the use of the Product and how such information and data are used.

 

5. DELIVERY OF SERVICE AND FEE

All prices are exclusive VAT and local taxes.
The delivery of the Licence is regarded as complete when GynZone has sent the login information to the Licence VIP for the institution.
Licenses for specific geographical markets may also be purchased via certified GynZone distributors. When promoting sales, the distributor is obliged to ensure that the Licensee is notified of the terms described in this Licence Agreement.
Payment: GynZone or the distributor certified by GynZone will issue invoices. The terms of payment are 30 days net as from the date of the invoice. In the event of failure on the part of the Licensee to effect payment for the Product or other services in due time, default interest will be charged of 2% (two percent) of the amount due for each month or part thereof until payment has been made in full by the Licensee.

 

6. DEFAULT NOTICE AND DEFECTS

If a defect is found, the Licensee must make a written default notice containing details of the fault in question and a description of the faults consequence regarding use by the Licensee.
The Licensee must, within a reasonable amount of time, report any fault if a file is damaged or not functioning. The right to complain about a damaged file is limited to defects that were present at the time of uploading the file.
GynZone’s responsibility for faults and defects is always and in every situation limited to (according to GynZone’s choice) undertaking replacement, solutions or by imparting a proportional discount to the Licensee. This means that the Licensee cannot claim compensation of any kind. This includes compensation for operating loss, consequential loss or any other indirect loss.
Any complaints made by the Licensee do not entitle the Licensee to withhold payments for the Product, services or supplies from GynZone.

 

7. INTELLECTUAL PROPERTY RIGHTS

GynZone holds the copyright and all other intellectual property rights in the Product.
The Licensee is not authorised to break or change any security codes and source codes. The Licensee is not authorised to change or remove information in the software regarding copyright conditions, trademarks or the like and neither is the Licensee authorised to wholly or partially copy the Product and parts thereof, including source code.
Information and data delivered by GynZone in connection with these services are the property of GynZone. The Licensee is not authorised to reproduce or copy such information unless it is necessary for the Licensee’s use of the service.

 

8. LIABILITY AND LIMITATION OF LIABILITY

Online access to the Product is delivered by GynZone with the functions and content appearing in the Product description for each individual module and the offer forwarded.
GynZone has tested the Product before delivery. However, it cannot be ruled out that the Product (as other software related products) contains minor defects. All defects will be corrected as quickly as possible, and an updated version will then be forwarded or made available online.
GynZone cannot, in any circumstance, be made liable for damages of the Product. GynZone does not guarantee, in any instance that the Product fulfills the Licensee’s requirements, expectations and needs and that the Product is flawless, accessible, correct, precise, safe, is delivered on time or can be used for the stated purpose.
GynZone is therefore not liable for consequential damages (including operating loss), lost profit and indirect loss which the Licensee or third parties sustain due to defects in the Product or caused by use of the Product.
GynZone’s liability towards the Licensee is in all events limited to an amount equivalent to the license fee most recently invoiced by GynZone for a 12-month period.
The content of the Product cannot substitute medical treatment.
The Product is for information and educational purposes only and does not exhaustively describe the selected topics.

 

9. PRODUCT LIABILITY

GynZone is liable for the Product according to the regulations for the law of product liability which cannot be deviated from by agreement. GynZone disclaims responsibility for damages to the Product on any other basis. Product liability cannot exceed the coverage of GynZone’s product liability insurance in monetary terms.
It is the duty of the Licensee to inform GynZone in writing if, to the Licensee’s knowledge, damage has occurred caused by the Product delivered, if a third party claims that such damage has occurred, or if there is a risk that such damage will occur.
To the extent that GynZone might be imposed liability to third parties; the Licensee is required to keep GynZone indemnified to the same extent as GynZones liability is limited in accordance with paragraph. 9.1.

 

10. MARKETING

GynZone is entitled, in its own marketing material, to refer to the Licensee and the Product including a possible brief description of the Product procedure.
Personal information is stored for a maximum of 5 years after the final transaction with the Licensee. No registered personal information will be passed on to a third party in any shape or form at any time unless required by law or otherwise demanded by public authorities.

 

11. FORCE MAJEURE

A party is without liability to the other party subject to force majeure. Force majeure occurrences include: war and mobilisation, natural disasters, strikes, lockouts, fire, breakdown in electricity or telecommunications networks, delayed or incomplete deliveries from subcontractors, damage to production equipment, computer virus, incapacity for work key personnel, import and export regulatory conditions and other circumstances beyond the affected party’s control.

 

12. BREACH

If one of the parties is in material breach of its obligations in accordance with this License Agreement and the breach has not been remedied any later than two weeks after written demand to that effect has been made, the other party may terminate the Agreement.
GynZone is at all times entitled to terminate the Agreement without notice if the Licensee uses the Product for or as a means of spreading or participating in the spreading of virus, spyware or any other malicious program codes or other acts contrary to Danish or foreign laws.
The Licensee is not entitled to claim a reduction in the fee determined for a period or a refund of advance payments made in the event of GynZone’s termination and/or discontinuation of access to the Product as a consequence of the Licensee’s breach.

 

13. RIGHT OF CANCELLATION, TERM AND TERMINATION

The Agreement is entered into with the Licensee for continuous interminable License periods. Upon expiry of each Licence period, the Licence will be renewed automatically by the same number of users for a new interminable License period, unless the Licensee gives notice in writing that it does not wish to renew the license.

For Team and Site licenses, cancellation must take place no later than 3 months prior to subscription renewal.

Around the expiry of the license period, GynZone/the distributor certified by GynZone will send a new invoice for renewed subscription stating the license fee applicable from time to time for the agreed number of modules and unique users. GynZone/the distributor certified by GynZone reserves the right to adjust prices in connection with entrance into a new licensing period.
Upon termination of the existing Licence Agreement, the Licensee is obliged to cease use of the Product and, in accordance with GynZone’s instructions, return or destroy the material belonging to GynZone.
Changes to these terms and conditions will be published on GynZone’s website. The terms and conditions applicable from time to time are those available on GynZone’s website. Any changes to the terms and conditions will become effective as from publication thereof on GynZone’s website.

 

14. APPLICABLE LAW AND VENUE

Any dispute between GynZone and the Licensee must be settled according to Danish law excluding the application of any conflict of laws rules.
The venue for settlement of any dispute is the District Court of Aarhus, Denmark. Both parties agree to request that expert assessors are present at the District Court, if possible.

 

15. ORDER CONFIRMATION

When ordering a license either directly to a representative, via a website form, by telephonic agreement or by forwarding an email to [email protected] or to the email address of the distributor certified by GynZone, the Licensee accepts to purchase a license for the specified number of users at the institution in question.
An invoice will be forwarded to the email address designated by the Licensee to be the email to be used for invoices.
Log in codes will be forwarded to the email address of the person designated by the Licensee to be the License VIP. The Licence VIP may subsequently administer online access for the number of local users of GynZone’s e-learning system for whom the institution has purchased licenses.

To see our principles for processing personal data, please follow this link to GynZone’s Personal Data Policy.

Version 2.4, dated 14 December 2019

General conditions for the booking of Workshops provided by GynZone ApS

These conditions cover workshops ordered by an institution. For individuals signing up for workshops though GynZone’s webshop, please see General conditions for Workshops sold through GynZone’s webshop.

To see our principles for processing personal data, please see GynZone’s Personal Data Policy.

 

1. GENERAL CONDITIONS
These general conditions (henceforth “Conditions”) apply to the holding of workshops and lectures (henceforth “Workshops”) offered and provided to any customer (henceforth “Customer”) of GynZone ApS, CVR No.: 29 81 39 57 Jaegergaardsgade 152, 1st floor, 8000 Aarhus C (henceforth “GynZone”) at a Customer’s workplace, place of study or other agreed place.

The conditions apply regardless of the Customer’s additional and/or conflict-ing conditions stated in bookings or other communication from the Customer. Provisions that deviate from or supplement the Conditions are only valid to the extent that GynZone expressly accepts such provisions in writing.

2. BOOKING OF WORKSHOPS
A booking for a Workshop made by the Customer must at least contain the overall subject, the number of participants and the place and time of when the Workshop will be held. A booking is not binding for GynZone before GynZone’s written acceptance of the booking.

The Customer is entitled to express their preferences regarding the content of the Workshop up to 14 days before the Workshop is held. GynZone is not obliged to take into account or withdraw such customer requirements within the Workshop, but will as far as possible try to take them into account, in so far as the desired content is within the overall agreed subject for the Workshop.

Similarly, the Customer has up to 14 days prior to the Workshop being held to submit their wishes for an increased number of participants. GynZone will comply with such requests if it is possible to provide instructors and course material for the additional participants. Unless previously agreed in a separate agreement to this effect, it does not affect the price of the Workshop cf. item 3.2 and 3.4, that the number of participants is decreased after GynZone’s acceptance of the Customer’s booking.

If there are more participants than agreed when the Workshop is held, the instructor is entitled to dismiss the excess number of participants. The extra participants can be accommodated in the Workshop if, in the instructor’s opinion, it is possible to conduct the Workshop with the increased number of participants without the quality of the teaching being affected. In this case, the Customer will be charged a supplement for the extra number of participants (cf. item 3.3).

 

3. PRICE AND PAYMENT
All prices stated by GynZone are exclusive of VAT (local tax) unless otherwise agreed between GynZone and the Customer. Costs for transport, catering, accommodation and other external costs are stated separately on the invoice.

The number of participants attending the Workshop determines the price of the Workshop. Any necessary expenses for transportation, meals and accommodation are added to this.

In the event that the instructor, on the day of the workshop, accepts an increased number of participants (cf. item 2.4), a surcharge, calculated proportionally according to the number of additional participants, will be added to the invoice. If the Customer has already paid for the Workshop, GynZone will send an extra invoice for the additional number of participants.

The Customer is not entitled to a discount if the actual number of participants is less than originally agreed.

Unless otherwise agreed, the invoice for the Workshop will be sent immediately after the Workshop has been held. Payment must be made within 30 days of the date on the invoice.

If there is a delay in the Customer’s payment for the Workshop, a default interest of 2 (two)% of the amount due will be added at the start of each month until full payment has been made by the Customer.

Any complaints made by the Customer will not entitle the Customer to withhold payment for the Workshop.

 

4.LIMITATION OF LIABILITY
GynZone cannot in any way be held liable for the Customer’s dissatisfaction with a Workshop held or the cancellation of a Workshop, which has occurred in accordance with item 6 below.

GynZone’s liability for Workshops, including as a result of cancellations, is in all cases limited to the invoice price for the Workshop in question.

 

5.CANCELLATION OF WORKSHOPS
The Customer is freely entitled to cancel a Workshop up to and including 3 months before the Workshop is to be held. After this time, the Customer must pay a cancellation fee of 50% of the price of the Workshop. In cases of cancellation or cancellation of registration 14 days or later before the Workshop is to be held, the Customer must pay 100% of the price for the Workshop.

6. NONATTENDANCE OF INSTRUCTOR
In the case of an instructor’s absence due to illness or similar, GynZone will do its utmost to make sure that the Workshop is still held by using another instructor who is also qualified to hold the Workshop.

If a Workshop cannot be held due to the absence of an instructor, GynZone is obliged to repay the full payment from the Customer for the Workshop within 7 days thereafter. The Customer cannot claim damages or other compensation if the Workshop does not take place (cf. also item 4).

 

7.INTELLECTUAL PROPERTY RIGHTS
All intellectual property and other rights, including but not limited to copyright, know-how, designs and trademarks developed by GynZone, including in connection with Workshops and all material related to Workshops, are the exclusive property ofGynZone at all times.
The Customer is granted a permanent right of use of hand-outs relating to the holding of the Workshop, by the Customer’s pay-ment of the full price for the Workshop.

 

8.CHOICE OF LAW AND VENUE
The Conditions are subject to Danish law, excluding CISG and the Danish rule of private international laws if these would lead to the use of the law of another country’s laws other than that of Danish laws.
Any dispute between GynZone and the Customer shall be settled by the Danish courts and in first instance by the Aarhus City Court.